This Office Support Person serves as an administrative assistant for the District Attorney and First Assistant District Attorney. This individual is tasked with welcoming visitors to the Office and ensuring that employee access to the District Attorney and First Assistant District Attorney is conducted in an organized and efficient manner. He or she must maintain strict confidentiality at all times.

This person is also responsible for performing general administrative duties related to the support of the District Attorney and the First Assistant District Attorney, such as distributing incoming mail; answering telephone calls, taking messages or redirecting callers as necessary; preparing correspondence regarding legal and administrative matters; and maintaining and organizing business records, files, and personal contact information.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

* Open, sort and process mail addressed to the District Attorney and First Assistant District Attorney. Make decisions as to appropriate action;
* Answer incoming telephone calls and maintain message logs;
* Perform general administrative duties, including typing, filing, word processing, and photocopying;
* Prepare correspondence regarding legal and administrative matters;
* Maintain and organize business records, files, and personal contact information;
* Schedule and manage daily appointments;
* Maintain appointment book and advise District Attorney and First Assistant District Attorney of daily commitments;
* Complete expense reports on behalf of District Attorney and First Assistant District Attorney;
* Administration of all search warrants and court orders signed by Court of Common Pleas judges, and record all filings required by law; * Prepare and distribute material to local, county, state and federal law enforcement personnel. * Receive and manage requests from the public for community outreach programs;
* Maintain files and records as required by office policy and procedure.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* High School diploma of GED equivalency certificate;
* Must maintain strict confidentiality;
* Must possess strong communication and customer service skills. * Must possess typing and computer skills. * Must possess strong grammar, spelling and writing skills;
* Must be able to make decisions;
* Must possess professionalism;
* Must possess strong organizational skills;
* Must be able to multitask;
* Must possess a general knowledge of the criminal justice system;
* Must be familiar with office policy and procedure, and office structure and mission.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. The noise level in the work environment is usually moderate.